The name of this association shall be the New Prague Historical Society, and its headquarters shall be in the City of New Prague, Minnesota.
Article II - Object
The object of the society shall be the collection, preservation and dissemination of knowledge about the history of New Prague and to relate it to the history of the State of Minnesota. More particularly, its objects shall be:
1. To locate and collect any material which may help to establish or illustrate the history of New Prague or the state, the exploration, settlement, development, and activities in peace and war, the progress in population, ethnic groups, wealth, education, arts, science, agriculture, manufactures, trade, transportation, religion and finance. These materials shall include printed materials such as histories, genealogies, biographies, gazetteers, directories, newspapers, pamphlets, catalogues, circulars, handbills, programs and posters; manuscript materials such as letters, diaries, journals, memoranda, reminiscences, rosters, service records, account books, charts, surveys, field books, tapes, cassettes, films, and other multi-media materials; and museum materials such as pictures, photo-graphs, paintings, portraits,. scenes, American Indian artifacts, and material objects illustrative of life, conditions, events, and activities from the geological past to the present.
2. To disseminate historical information to interested persons, groups, and institutions and arouse interest in the past by publishing historical materials in the newspapers or otherwise; by holding meetings with addresses, lectures, papers, discussion and tours; and by marking or restoring historic buildings, sites and trails; to consider the establishment of a museum.
3. To accomplish these goals through the establishment of clearly defined collection, conservation and interpretation policies.
Article III - Membership
1. The society shall be composed of active and honorary members. Active members shall include life and annual members.
2. Any person interested in the history of New Prague may be enrolled as an active member upon receipt by the secretary of the first payment of dues.
3. Change of dues of membership shall be proposed by the board of directors subject to majority approval of members present and voting at the annual meeting.
4. Active membership is $25 per year. The exception being lifetime members previously approved.
5. No person shall be qualified as a member and entitled to vote at regular, special or annual meetings unless his/her annual dues have been paid to the treasurer and his/her name inscribed on the membership list at or in advance of any meeting. All yearly memberships shall expire April 15.
6. Members failing to pay their dues after they become pay-able shall be dropped from the rolls 60 days after the mailing of a notice of such default.
7. Honorary members shall not be required to pay dues; they may attend all meetings of the society, but they shall not have the right to vote unless they are also members. Any individual, in recognition of achievements or for services rendered in line with the purposes of the society, may be elected an honorary member by a two-thirds vote of the members present at any regular meeting.
Article IV - Government
1. The officers of the society shall be a president, a vice president, a secretary, a treasurer, and five other members to form a Board of Directors. This board shall manage the affairs of the society, subject to such regulations and restrictions as may be prescribed by the society.
2. The officers shall be elected at the annual meeting in April by ballot by the membership, for a two-year term and shall hold office until their successors have been elected and duly qualified. No person shall hold an office for more than two consecutive terms. In case of vacancy arising in any office, it may be filled for the unexpired term through selection by the board of directors.
3. The retiring president of the society shall automatically become an ex-officio member of the new board of directors (non-voting) to act in an advisory and consultative capacity for a two-year period.
4. The chair, or person designated by the chair, of the County Commissioners shall be an ex-officio member of the board of directors
Article V - Board of Directors
1. The business of the society shall be conducted by a board of directors. The president, vice president, secretary and 2 board members shall serve through April of 1985. The treasurer and 3 board members shall serve to April 1984. Following this initial tenure, all officers shall take office in April. The president and vice president shall serve a term of one year. The vice president will automatically assume the office of president and will serve one year in that capacity. The secretary and treasurer shall serve for a term of two years. All officers may be eligible for re-election to the same office for one term only. The president, vice president, secretary and 2 board members shall be elected in odd numbered years. The treasurer and 3 board members shall be elected in even numbered years.
2. The board shall have the responsibility of establishing policy to achieve the objects of the society as stated in Article III of these by-laws.
3. The board of directors shall cooperate with any existing local historical societies achieving goals conforming to the objects of these by-laws.
4. Directors shall meet at regular intervals, such intervals to be determined by a special meeting of the board of directors held immediately following the adjournment of the annual meeting of the society. The board of directors shall meet prior to membership meetings to determine agenda and program.
5. A simple majority of board members shall constitute a quorum for the conduct of business at any regular or special meeting of the board of directors.
6. All business of the board shall be conducted in conformity with Roberts' Rules of Order. The board may appoint its parliamentarians.
7. Board members shall receive written notice or telephone call from the secretary informing them of each board meeting. Notice shall be given no less than five (5) days prior to each meeting.
8. The board shall hold such special meetings as may be necessary for the conduct of business of the society. Board members shall receive notice of special board meetings as for regular meetings by written notice or telephone call.
9. The board of directors shall be empowered to employ an executive director and staff with duties to be deter-mined by the board of directors in a written policy and duty statement.
10. Special meetings of the board may be called by the president; in his/her absence, by the vice president or any three directors.
11. The board shall appoint members of the society to fill an unexpired term which may become vacant on the board of directors.
Article VI - Duties of Officers
1. The president shall preside at all meetings of the society and of the board of directors. In case the president is absent at any meeting, the vice president shall assume his/her duties.
2. The vice president shall assume the office of president, should the president be unable to execute his/her duties. The vice president shall also be in charge of activities directly related to the membership, i.e., programs for the membership and membership recruitment.
3. The secretary shall keep the minutes of all meetings of the society and of the board of directors, keep a roll of the members, and make a report at the annual meeting. The secretary shall transmit a copy of the report, as adopted by the society, to the Director of the Field Services Department of the Minnesota Historical. Society. The secretary shall also conduct the correspondence of the society, give notice of all meetings, notify committee members of their appointments, and carry on such other correspondence as may be necessary for conduct of the affairs of the society.
4. The treasurer shall collect and have custody of the dues of members and of all subscription donations and allocation of money to the society. The treasurer shall keep an account of the same and shall make a report thereof at the annual meeting and whenever required by the society or the board of directors. The treasurer shall pay out monies of the society on presentation of bills approved by the board of directors as attested by the secretary.
Article VII - Meetings
1. The annual meeting shall be held on the first Thursday of April in each year. The board of directors may change the date of the meeting provided two weeks’ notice is given to all members.
2. Regular meetings of the officers and directors shall be in July, October, January and April (annual meeting). Specific dates to be determined by the board of directors. Such quarterly meetings may be rotated in centers about the county at the discretion of the board.
3. Special meetings of the society or board of directors may be called by the director or the president at any time and shall be called upon written request by ten members of the society or the majority of the board of directors.
4. A simple majority of the members of the society present shall constitute a quorum for annual and special meetings.
Article VIII - Committees, Boards, and Bureaus
1. The president shall appoint, or cause the board of directors to appoint, such standing committees as are deemed necessary for the efficient operation of the society. Chairs of such standing committees, shall, insofar as possible, be appointed from members of the board of directors.
2. The president shall appoint, or cause the board of directors to appoint, such other boards and bureaus as are deemed to be to the benefit of the society. Chairs of such boards and bureaus shall be, insofar as possible, appointed by the president or the members from the membership of the society.
3. All standing committees, boards, and bureaus shall be appointed to serve until a particular project is completed or until the next annual meeting, whichever occurs first. All committees, boards, and bureaus may be reappointed annually. There shall be no limit to the number of annual terms to which a member of a committee, board or bureau may be appointed.
4. The president, or in his/her absence the vice president, shall be an ex-officio member of all committees, boards, and bureaus.
5. The chair of all committees, boards, and bureaus shall represent their respective committees, boards, or bureaus at meetings of the board of directors.
Article IX - Disposition of Collections
1. The society or the board of directors shall make provision for the custody and housing of all material of historic value received by the society.
2. It is hereby provided that if the society fails in two consecutive years to have a quorum at its annual meeting, it shall be interpreted as the cessation of an effective working organization. All articles belonging to it shall be placed under the care of the Minnesota Historical Society until such time as a new society can be organized or the county board arranges care for them.
Article X - Affiliation with the State Society
The society shall be enrolled as an annual institutional member of the Minnesota Historical Society, paying the established dues one year in advance, and as such it shall, whenever feasible, send a delegate to represent it at the meetings of the state society, and shall make an annual report thereto as hereinbefore provided.
Article XI - Amendment
Amendments to these by-laws may be proposed in writing filed with the secretary by any three members. The secretary shall notify all members in writing of the proposed amendments, and they may be adopted by a two-thirds vote of the members present at the annual meeting, if a quorum is present and provided two weeks shall have elapsed after the sending of the notice.